Attendence Policy

One of the keys to successful academic achievement is regular attendance at school.  Even an absence of one or two days can have a surprisingly disruptive impact on progress.  Two other areas involving school attendance, which adversely affect the student, are tardiness and early dismissal.  Both cause the student to miss instruction, disrupt the class, and foster a laissez-faire attitude toward consistent school attendance. However, parents should not be so concerned with attendance that sick children are sent to school.  Sick students should stay home so other students are not infected or exposed to the illness.  Students should be fever, nausea, vomit, and diarrhea free for at least 24 hours before returning to school.  Students who are vomiting, have episodes of diarrhea, or have a temperature of 100 degrees or above will not be allowed to remain at school.  Students who become ill at any time during the school day may obtain a pass from the teacher and report to the health room.  Parents will be called to pick up the student and should pick up the student immediately. Parents who cannot leave work immediately to pick up a child should make prior arrangements for emergencies.

ABSENCE
5K – 8th Grades
An excused absence occurs for illness, death in the family, medical or dental appointments or other reasons judged as excused by the Absence Review Committee.  A student must bring a written excuse for reasons listed above to his teacher in order for the absence to be excused. All other absences are unexcused, with the exception of school initiated absences which are excused and are not a part of the cumulative total of absences for a student.

Tardiness after 11:30 a.m. or early dismissals prior to 11:30 a.m. will be counted as an absence for the day.  

Consequences of Excessive Absence
Retention in the grade will be considered when a student has 10 or more unexcused absences or a combination of 15 unexcused and excused absences.  Students will appear before the Absence Review Committee for possible retention due to excessive absences.

9th-12th Grades
Attendance in high school is taken by period or class instead of daily attendance.  An excused absence occurs for illness, death in the family, medical or dental appointments or other reasons judged as excused by the Absence Review Committee.  A student must bring a written excuse for reasons listed above to his teacher in order for the absence to be excused. All other absences are unexcused, with the exception of school initiated absences which are excused and are not a part of the cumulative total of absences for a student.

Students arriving more than 30 minutes late to a course, or leaving more than 30 minutes early from a class will be counted as absent.

Consequences of Excessive Absence
Credit for any yearly course may be lost when a student has 5 or more unexcused absences or a combination of 8 unexcused and excused absences. Credit for any semester course may be lost when absences exceed 5 during the semester.  Students will appear before the Absence Review Committee for possible loss of credit due to excessive absences.

EARLY DISMISSAL AND TARDINESS
Tardies and early dismissals are considered the same as they both cause missed class time.  If possible, please schedule doctor appointments after school.  However, when emergency demands, the appointment should be made as early or as late in the school day as possible.  Parents are encouraged to assist in prompt arrival and departure from school.  Early dismissal and tardiness disrupts the whole class.  All students must sign in and out at the school office.

An excused early dismissal or tardy occurs for medical or dental appointments, inclement weather, illness, a car accident or car trouble.   All other reasons are unexcused.  A student must bring a written excuse for early dismissal or tardiness for reasons listed above to his teacher in order for it to be excused.  

Elementary/Intermediate
Tardiness to school occurs when a student is not in the classroom and seated by 8:00 a.m.  Students arriving at school from 7:58-8:00 a.m. will be counted as tardy as there is not adequate time for them to be in their classrooms, seated at 8:00 a.m.  All students arriving to school late must report to the office for a tardy slip before going to class.

Middle/High
Tardiness to school occurs when a student is not in the classroom and seated by 7:55 a.m.  Students arriving at school from 7:53-7:55 a.m. will be counted as tardy as there is not adequate time for them to be in their classrooms, seated at 7:55 a.m.  All students arriving to school late must report to the office for a tardy slip before going to class.

Tardiness to an individual class can also occur for 7th -12th grades when students are not in the classroom and seated when the bell rings throughout the day.

SCA students will not be released to anyone without written authorization from the parents or guardians. Parents must sign students out at the Receptionist’s desk for early dismissals.

5K-4th Grades Consequences of Excessive Unexcused Tardiness and Early Dismissals
A student who incurs a combination of 5 or more unexcused tardies and early dismissals will be ineligible for perfect attendance.

Upon the 3rd unexcused tardy and each unexcused tardy thereafter, the parent may choose from the following consequences:

If the parent does not notify the school of the preferred consequence, the consequence will be loss of recess.

Once a student reaches 10 unexcused tardies and early dismissals, the student will be subject to administrative review.

5th-6th Grades Consequences of Excessive Unexcused Tardiness and Early Dismissals
A student who incurs a combination of 5 or more unexcused tardies and early dismissals will be ineligible for perfect attendance.

Upon the 3rd unexcused tardy and each unexcused tardy thereafter:

Once a student reaches 10 unexcused tardies and early dismissals, the student will be subject to administrative review.

7th – 12th Grades Consequences of Excessive Unexcused Tardiness and Early Dismissals
A student who incurs a combination of 5 or more unexcused tardies to school and early dismissals will be ineligible for perfect attendance.

Consequences for tardies to school:
3rd unexcused tardy – serve a 45-minute detention after school.  Parents will be notified of the date and billed   
$10 for detention.  Students who are late for detention will serve an additional detention.  If a student fails to report for detention, the student will be assigned one day of in-school suspension.
4th unexcused tardy – Two Days of Detention
5th unexcused tardy – One Day of ISS
6th unexcused tardy – Out of School Suspension
7th unexcused tardy – Administrative Review

Students assigned to ISS will be monitored by a substitute teacher and charged $65 per day.  

Tardies for students in grades 7-12 are refreshed each quarter.  

ABSENCE REVIEW COMMITTEE
 The Absence Review Committee consists of the Headmaster, a teacher, and the Guidance Counselor.  They will meet periodically to rule on debatable student absences.  Affected students will be notified at least two days prior to a scheduled meeting.  Extenuating circumstances pertinent to any absence must be submitted to the committee in writing prior to their deliberations.  Their finding will result in one of three decisions:  excused, unexcused, or forgiven absences.  The decision of the committee is final.

MISSED WORK
All class work or tests missed for any absence must be made up.  Teachers will make all missed materials available to the student.  

When a student is absent, he must make up the work within at least twice the amount of time which was missed. (Example: if absent two days, the student has four days for make-up).  However, such work is the responsibility of the student, not the teacher.  The make-up work will receive full credit unless it is turned in past the deadline stated above.  

If a student misses only the day a test is given or project or assignment is due, he is responsible to make up the work the first day he returns provided he was informed of the due date in advance of his absence. If a student returns to school on the day of a pre-announced test, quiz, project or assignment after a short absence, the student is expected to take the test or quiz or turn in the project or assignment on the day it is given.

Parents should make a request by email or phone by 12:00 p.m. if they want to pick up make-up work for the day the student is absent.  The work assignments should be sent to the office for pick-up by 3:15 p.m. for 5K-4th grades and 3:30 p.m. for 5th-12th grade students.  Parents are responsible for obtaining books out of lockers.

Parents should give teachers a 10 day notice for any planned absences to allow adequate time for gathering work.